Sample Filing Timeline

Once listed, a PSO must submit periodic certifications and other information required by the Patient Safety Rule to remain listed. Use this timeline to help your PSO keep track of the due dates for all types of submissions.

The timeline below has two sections: "Scheduled" and "As needed." Please note that the PSO Profile Form, which is in the "Scheduled" section, is not required, but submission is encouraged.

• Scheduled: Displays recurring deadlines that are fixed as well as those calculated based on the individual PSO's initial listing date. Includes both required and voluntary submissions.
  • Note: By hovering over the radio buttons and icons, you will see the status of the listed submission. Past submissions will include submitted and approved dates, as available. Future and voluntary submission statuses are not available.
• As needed: Describes the submission timeline for forms that become required only if and when certain circumstances arise.
  • Note: As needed item statuses are not available. Please contact AHRQ for the status of any forms you may have submitted in this category.

Example Initial Listing Date: January 1, 2020 12:00 am ET

Year 1:

Scheduled:

PSO Profile Form
Submit by February 28th every year. Frequency yearly; quarterly updates as needed. Voluntary submission. PSO Profile Forms were not collected prior to 2012.

 

As Needed:

Disclosure Form
Submit within 45 days whenever the PSO has relationships with a provider that fit the description in section 3.102(d)(2)(i) of the Patient Safety Rule. Frequency: As needed. If/when applicable, required to maintain the listing.

 

Change of Information Form
Submit whenever any information contained in the previous listing form changes. Frequency: As needed. If/when applicable, required to maintain the listing.

 

Year 2:

Scheduled:

PSO Profile Form
Submit by February 28th every year. Frequency yearly; quarterly updates as needed. Voluntary submission. PSO Profile Forms were not collected prior to 2012.

 

Two Bona Fide Contracts Form
Deadline: November 16, 2021 
Submitted to AHRQ: March 1, 2021
Approved: April 30, 2021
Submit after the beginning of each 2 year period and not later than 45 days prior to the end of the period when the PSO has contracts that meet the requirement. Frequency: Every 2 Years. Required to maintain the listing.

 

As Needed:

Disclosure Form
Submit within 45 days whenever the PSO has relationships with a provider that fit the description in section 3.102(d)(2)(i) of the Patient Safety Rule. Frequency: As needed. If/when applicable, required to maintain the listing.

 

Change of Information Form
Submit whenever any information contained in the previous listing form changes. Frequency: As needed. If/when applicable, required to maintain the listing.

 

Year 3:

Scheduled:

PSO Profile Form
Submit by February 28th every year. Frequency yearly; quarterly updates as needed. Voluntary submission. PSO Profile Forms were not collected prior to 2012.

 

Continued Listing Form
Deadline: October 17, 2022
Submit no earlier than 6 months and no later than 75 days prior to the end of each 3-year listing period to begin the continued listing process and avoid automatic expiration at midnight of the last day of the 3-year listing period. Frequency: Every 3 Years. Required to continue the listing.

 

As Needed:

Disclosure Form
Submit within 45 days whenever the PSO has relationships with a provider that fit the description in section 3.102(d)(2)(i) of the Patient Safety Rule. Frequency: As needed. If/when applicable, required to maintain the listing.

 

Change of Information Form
Submit whenever any information contained in the previous listing form changes. Frequency: As needed. If/when applicable, required to maintain the listing.